Executive & Operations Assistant

Prime Hire Agency is a leading staffing, recruiting, HR, and operations consultancy dedicated to excellence, transparency, integrity, and community impact. We are committed to making impactful work and touching the lives of everyone we engage with, striving to leave them better than before.

We're currently seeking a dynamic and innovative individual for the role of Executive & Operations Assistant.

Job Summary:
We’re looking for a highly resourceful and experienced assistant to support day-to-day personal, operational, and HR tasks. This is not an entry-level role — we need someone who thrives under pressure, thinks ahead, and doesn’t wait to be told what to do. If you’re proactive, highly organized, tech-savvy, and a confident communicator, keep reading.

Key Responsibilities:

• Executive assistance: calendar, inbox, travel, and appointment management

• HR & recruitment support: job postings, tracking candidates, follow-ups

• Office and employee management: staff coordination, basic documentation, issue tracking

• Personal assistance: errands, scheduling, organizing tasks and reminders

• Client communication: follow-ups, scheduling, basic support tasks

• Operations: creating forms, checklists, and using Google tools to streamline tasks

• Other tasks as assigned.

Required Skills & Tools:

You must be proficient in:

• Google Workspace (Docs, Sheets, Calendar, Drive, Gmail)

• WhatsApp (web and mobile)

• Canva (basic graphics/editing)

• ChatGPT (daily use for task support)

• Comfortable learning Google Sites, Squarespace, Google Forms

• Strong written and verbal communication

• Initiative and independent thinking — no handholding

You’ll Succeed in This Role If You Are:

• Detail-oriented and organized

• Tech-savvy and a fast learner

• Assertive (not rude) and confident

• Someone who thrives in fast-moving environments

• Able to think and work independently

• Always looking for ways to make processes smoother

Must be able to start ASAP.