Executive & Operations Assistant

Written By Prime Hire

Prime Hire Agency is a leading staffing, recruiting, HR, and operations consultancy dedicated to excellence, transparency, integrity, and community impact. We are committed to making impactful work and touching the lives of everyone we engage with, striving to leave them better than before.

We're currently seeking a dynamic and innovative individual for the role of Executive & Operations Assistant.

Job Summary:
We’re looking for a highly resourceful and experienced assistant to support day-to-day personal, operational, and HR tasks. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, thinks ahead, and doesn’t wait to be told what to do, and is comfortable handling both professional and personal responsibilities with discretion. If you’re proactive, highly organized, tech-savvy, and a confident communicator, keep reading.

Key Responsibilities:

  • Executive assistance: Manage calendars, schedule meetings, and coordinate appointments.

  • HR & recruitment support: job postings, tracking candidates, follow-ups

  • Office and employee management: staff coordination, basic documentation, issue tracking

  • Personal assistance: errands, scheduling, organizing tasks and reminders

  • Conduct research and prepare briefing materials when needed.

  • Client communication: follow-ups, scheduling, basic support tasks

  • Operations: creating forms, checklists, and using Google tools to streamline tasks

  • Other tasks as assigned.

Required Skills & Tools:

You must be proficient in:

  • Google Workspace (Docs, Sheets, Calendar, Drive, Gmail)

  • WhatsApp (web and mobile)

  • Canva (basic graphics/editing)

  • ChatGPT (daily use for task support)

  • Comfortable learning Google Sites, Squarespace, Google Forms

  • Strong written and verbal communication

  • Initiative and independent thinking — no handholding

You’ll Succeed in This Role If You Are:

  • Detail-oriented and organized

  • Tech-savvy and a fast learner

  • Professional in demeanor and communication.

  • Someone who thrives in fast-moving environments

  • Able to think and work independently

  • Solutions-oriented and committed to supporting leadership success.

Must be able to start ASAP.

Apply Here
Prime Hire
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